Posted: Aug 25, 2020

Administrative Aide

Annandale Village - Suwanee, GA
Application Deadline: N/A

Annandale Village provides progressive life assistance to adults with developmental and intellectual disabilities and acquired brain injuries so that they can maximize their abilities and maintain their independence in the least restrictive environment. 

We are searching for an outgoing, friendly, organized individual to join our team as our new Administrative Aide.  In this role you would be perform all duties required to ensure the efficient operation of the front office and the telephone system.

The Duties and Responsibilities in the role include but are not limited to:

  • .Greets all clients, staff, guests and vendors in a professional and hospitable manner, ascertains nature of business and assists accordingly.
  • Perform all duties involved in ensuring that the front office is neat and orderly at all times: ensures all office equipment is in proper functioning order (leased copier/printer and postage machine); calls for necessary repair service on office equipment.
  • Receives sorts and distributes all incoming mail; processes all outgoing mail; coordinates and process all incoming and outgoing packages; ensures the security of the postage meter/funds.
  • Receives and records daily, payments and contributions to Annandale on the Daily Check Receipt Log.  Opens and processes the Accounting Department mail according to written procedures.
  • Serve as key point of contact for tracking the location of all client to include composing and distributing the daily and weekly Comings and Goings, travel arrangements and activity requests; initiating client comings and goings called in by family/guardian; adds LOAs to ALIS calendar; copies and distributes any additions sheets for Off/On Campus Activity Requests.


At Annandale Village, our staff are an integral part of Annandale's prosperity and we want our team to know how much they are appreciated. In addition to a competitive salary, medical/dental/vision benefits we also offer:

· 403B Retirement Savings Plan with up to a 3% match, with participation.

· A FREE meal per shift.

· A life insurance policy PAID for by Annandale Village.

· Earn up to nineteen days of Paid Time Off per year.

· The opportunity to earn annual merit increases.

· An Employee Referral Incentive Program $$

Requirements: High school diploma and secretarial training or equivalent in experience.  Two to four years experience as a receptionist/secretary.

Skills: Exceptional Interpersonal and Communication Skills, Problem Solver & Stellar Time Management Skills, Superior Organizational Skills and attention to detail.

Characteristics: A true professional and MOST importantly a Team Player!

Minimum Requirements: Must be at least 21 years of age, have a valid Class C Georgia Driver’s License, proof of vehicle insurance, and meet company policy regarding MVR requirements. Must meet state requirements regarding a GBI and FBI criminal history record check which requires fingerprinting. Must undergo and pass a drug screening and screening for Tuberculosis.

Annandale Village is a Drug Free Workplace and an EOE.

Unsolicited resumes will not be accepted.